Tired of paper files cluttering your office and taking up space? The Shared Services Center in collaboration with Information & Technology Services (ITS) provides complete, centralized document imaging and management.
If you want to scan your own documents contact the ITS Service Center
You can scan your own documents using Perceptive Content Scanning software. This ensures secure storage of your digitized documents. Documents can be retrieved electronically via a web-based tool at any time. Your group has exclusive, credentialed access to all documents or files. ITS provides technical support for Perceptive Content Scanning Software.
If you want the SSC to scan your documents, submit the Document Imaging Request Form
We scan your documents in the file format best suited to your needs and can perform optical character recognition (OCR) on PDF documents to create a way to search your digital files. Once your documents are imaged, we provide file transfers to your U-M Box account, Google drive, or other storage types.
How much does the service cost?
The cost for the service is based on several factors such as preparation needs before scanning, average number of pages per document, indexing complexity, and turnaround requested.
Filling out the Document Imaging Request form will provide us with the details we need to give you an estimate for the service.
Once we receive the form, the SSC will contact you with the estimated cost, and how to get the physical documents to us for imaging.
What happens to my documents after they are scanned?
We will retain your documents after scanning to give you time to review the electronic files for up to 1 year maximum. Upon request, we can then shred the documents for you, or return them to you for disposal or offsite storage.
How can document imaging help me?
| You Need to: | Document Imaging Can: |
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| Retain documents for business purposes |
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| Find your information quickly |
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| Avoid problems due to missing records |
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| Provide easy remote file access |
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| Reduce discovery process costs |
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