Accounts Payable

Purchase order vouchers (vendor invoices) submitted to Accounts Payable for processing: Wednesday, December 11, 5:00 p.m.

Non-purchase order vouchers:

• Submitted to Accounts Payable for payment processing: Monday, December 9, 5:00 p.m.
• Entered by department: Wednesday, December 11, 5:00 p.m.

Vouchers approved and processed for vendor check and wire payments for final December check run: Tuesday, December 17, 5:00 p.m.

• Last 2024 vendor check run is scheduled to run on Wednesday, December 18
• First 2025 vendor check run is scheduled to run on Thursday, January 2

Please contact [email protected] if you need any assistance.

Peoplepay Requests

PeoplePay requests submitted to [email protected]: Wednesday, December 4, 5:00 p.m.

Travel & Expense

• Chrome River expense report information, including PCard transactions, via eForm for expense report creation: Monday, December 2, 5:00 p.m.
• Student or guest expense reimbursement requests submitted via eForm: Monday, December 2, 5:00 p.m.
• Chrome River expense reports, including PCard transactions, submitted and approved at the department level: Monday, December 9, 5:00 p.m.
• Students or guests voucher reimbursements submitted and approved at the department level: Tuesday, December 10, 5:00 p.m.

Accounts Receivable

Sponsored receivable billing activity submitted via eForm:

• New customer requests via eForm: Monday, December 9, 5:00 p.m.
• Invoice and credit memo request via eForm: Monday, December 16, 5:00 p.m.

Various sponsor billing activity submitted via eForm:

• New customer requests via eForm: Monday, December 9, 5:00 p.m.
• Invoice and credit memo requests via eForm: Monday, December 16, 5:00 p.m.

General receivable billing activity submitted via eForm:

• New customer requests via eForm: Monday, December 9, 5:00 p.m.
• Invoice and credit memo requests via eForm: Monday, December 16, 5:00 p.m.

Clinical trial invoice and credit memo requests submitted via eForm: Monday, December 16, 5:00 p.m.

Journal Entries

• Journals submitted to the Shared Services Center via JE eForm: Monday, December 16, 5:00 p.m.
• Journals entered/uploaded, approved and posted at the department level: Tuesday, December 31, 11:59 p.m.

Please contact [email protected] if you need any assistance.

Employment Processing

• Job offers must be submitted no later than Friday, December 6, 2024, 5:00 P.M. This will allow 1-2 weeks (10 business days) for the background check to clear and for the new hire to complete the necessary onboarding steps in the system.

Job offers and job postings will still be processed after the dates mentioned above, but we cannot guarantee the postings will go up before the holiday closure, or that the offers will be finalized before or during the holidays.

I-9 Processing

The SSC will be closed for campus season days from December 25th through January 1st. There will be limited I-9 hours during this period at the SSC location only:

• Monday, December 30, 2024, from 9:00 A.M. to 2:00 P.M.
• Tuesday, December 31, 2024, from 9am-12pm

The Pierpont Commons (PPC) location will be closed until January 6, 2025, due to the building closure. Additional processing slots will be open at the Student Activities Building up until January 6, 2025, to compensate for the PPC closure.