As you know, the university’s fiscal year ends June 30, 2023. In order for the following types of financial transactions to be recorded in your unit’s fiscal year 2023 activity, they must be submitted by the cutoff dates noted below. Please note that cutoff dates vary by type of transaction.
ACCOUNTS PAYABLE
* Purchase order vouchers (vendor invoices): Friday, June 16, 5:00 p.m.
* Non-purchase order vouchers: Friday, June 16, 5:00 p.m.
Please contact [email protected] if you need any assistance.
PEOPLEPAY REQUESTS
* Awards, royalty and wire payments submitted and approved at the department level: Friday, June 9, 5:00 p.m.
* Non-employee for service payments submitted and approved at the department level: Tuesday, June 20, 5:00 p.m.
TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)
* Concur expense report information, including PCard transactions, submitted to [email protected] for expense report creation: Tuesday, June 6, 5:00 p.m.
* Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm for voucher creation: Tuesday, June 13, 5:00 p.m.
* Concur expense reports, including PCard transactions, submitted and approved at the department level: Tuesday, June 20, 5:00 p.m.
* Student or guest voucher reimbursements submitted and approved at the department level: Friday, June 23, 5:00 p.m.
ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER
* Various sponsor billing activity submitted via eForm:
o New customer requests: Monday, June 12, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 19, 5:00 p.m.
* General receivable billing activity submitted via eForm:
o New customer requests: Monday, June 12, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 19, 5:00 p.m.
* Clinical trial billing activity submitted via eForm:
o Invoice and credit memo requests: Monday, June 19, 5:00 p.m.
Please contact [email protected] if you need any assistance.
JOURNAL ENTRIES
* Journal entry requests submitted to the Shared Services Center via eForm:
o Sponsored Programs journal entry requests: Thursday, June 29, 3:00 p.m.
o All other journal entry requests: Friday, June 30, 3:00 p.m.
* Journal entries entered/uploaded, approved and posted at the department level: Friday, June 30, 11:59 p.m.
Please contact [email protected] if you need any assistance.
SERVICE UNIT BILLINGS (SUB)
* Online SUB files: Friday, June 30, 11:59 p.m.
* Automated (system-to-system) SUB files: Friday, June 30, 5:00 p.m.
