The Statement of Activity (SOA) team is here to help you with your reconciliation and SOA report needs.
To review what we reconcile, click here.
eReconciliation
Hosting and Ground Transportation Expenses
SOA can help your team with their reconciliation needs for hosting (account 623812) and ground transportation (account 623542) expenses. For transactions over $75, you can proactively submit an SOA eForm to us for reconciliation purposes.
Submit Supporting Documentation via SOA eForm
Current list of restaurants where ShortCodes are accepted
The SOA Team will facilitate a reclass request when an in-scope transaction is identified to require x-class expenses to comply with Indirect Cost Recovery Excluded (ICRX) Policy. For more information on ICRX policy click here.
Non-hosting/PO
SOA Reconciliation adheres to an exception based method to review purchases between $1,500 – $10,000.
Best practices for submitting a PO Voucher – Between $1500 and $10,000 eForm:
- For reconciliation purposes, we are verifying if the goods and services were received.
Submit Supporting Documentation via SOA eForm
Once submitted, an SOA team member will match your supporting documentation to the appropriate transaction. If there are discrepancies or concerns, we will reach out to you via the ticket submitted.
Did you know? You can write “okay to pay” on an invoice image to provide SOA upfront approval to reconcile? This bypasses the need for additional documentation to be sent to the SOA team.
Research and Error Resolution
If you have questions about a charge posted to your SOA, please contact us at [email protected]. Please include any identifying information about the transaction (journal ID, date, voucher ID, employee ID, etc.).
We will research the source of the transaction to help identify the issue and, if possible, resolve the error. SOA will either process a correcting journal entry or identify another party to help resolve the issue when possible.
