As you know, the university’s fiscal year ends June 30, 2021. In order for the following types of financial transactions to be recorded in your unit’s fiscal year 2021 activity, they must be submitted by the cutoff dates noted below. Please note that cutoff dates vary by type of transaction.

ACCOUNTS PAYABLE
* Purchase order vouchers (vendor invoices): Friday, June 18, 5:00 p.m.
* Non-purchase order vouchers: Friday, June 18, 5:00 p.m.
Please contact [email protected] if you need any assistance.

PEOPLEPAY REQUESTS
* Awards, royalty and wire payments: Friday, June 11, 5:00 p.m.
* Non-employee for service payments: Tuesday, June 22, 5:00 p.m.

TRAVEL & EXPENSE REPORTS/REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)
* Concur expense report information, including PCard transactions, submitted to the Shared Services Center at [email protected] for expense report creation: Monday, June 7, 5:00 p.m.
* Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Monday, June 14, 5:00 p.m.
* Concur expense reports, including PCard transactions, submitted and approved at the department level: Thursday, June 17, 5:00 p.m.
* Voucher reimbursements for students or guests submitted and approved at the department level: Thursday, June 24, 5:00 p.m.

LUMP SUM ADVANCES
* Requests for lump sum advances submitted to the Shared Services Center at [email protected]: Monday, June 14, 5:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER
* Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to [email protected]: Monday, June 14, 5:00 p.m.
* Various sponsor billing activity submitted to [email protected]:
o New customer requests: Monday, June 14, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 21, 5:00 p.m.
* General receivable billing activity submitted to [email protected]
o New customer requests: Monday, June 14, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 21, 5:00 p.m.
* Clinical trial invoice and credit memo requests submitted to [email protected]: Monday, June 21, 5:00 p.m.

JOURNAL ENTRIES
* Journal entries submitted to the Shared Services Center at [email protected]: Wednesday, June 30, 3:00 p.m.
* Journal entries entered/uploaded, approved and posted at the department level: Wednesday, June 30, 11:59 p.m.
Please contact [email protected] by 3 p.m. on Wednesday, June 30 if you need any assistance.

SERVICE UNIT BILLINGS (SUB)
* Online SUB files: Wednesday, June 30, 11:59 p.m.
* Automated (system-to-system) SUB files: Wednesday, June 30, 5:00 p.m.