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Reimbursements & PCard Expenses

Find information on: opting-in to the T&E Service, employee reimbursements, PCard reconciliation and expense report creation.
Contact Finance Customer Care
  • For Travel & Expense policy and Emburse Enterprise support 734-615-2000 press 3, press 2
  • [email protected]
  • M-F, 8:00AM-5:00PM

 Opt-in Only Service Details

Reimbursements & PCard expense reconciliation are currently available for those units, colleges, and schools who have already opted in to this service. If you have any questions regarding this service, please contact your unit’s SMQ representative at [email protected].

Employee Reimbursements & PCard Reconciliation

Reimbursement: University employees that need to be reimbursed for work-related expenses can submit using our eForm for the reimbursement. 

PCard Reconciliation: University employees that need to reconcile work-related expenses through the use of a PCard can submit using our eForm.

To help ensure the reimbursement is processed in a timely manner, we have provided this checklist for you to have on hand as you fill out the eForm. Processing may be delayed without this important information.

Checklist
  • Include the business purpose and ShortCode
  • Attach itemized receipts and any related documentation. NOTE: Receipt dates, amounts, names,
    and locations must be visible and legible, and must show proof of payment
  • If receipts are not in English, please include clarifying information
  • Include a per diem request, if desired (meal receipts are not necessary)
  • For hosting reimbursements (most food purchases), please include attendee list

Once a reimbursement report in Emburse Enterprise is complete, we will send an email notifying the employee that the report is ready for review and submission. After reviewing the report, the employee submits it for approval.

If you are new to expense reports, you might find How to submit a Emburse Report helpful.

Caution

PCard reports are prepared on a monthly basis, and expenses can be added to a report throughout the month. To ensure reports are completed, receipt submission cutoff dates are based on department. Email notifications to submit PCard reports are sent out after the cutoff date. At that time, the employee should review and submit their report for approval.

Expense Report Corrections 

The Report Corrections Request eForm  should be used to assist approvers who do not have access to a TeamDynamix ticket to:

  • Request report corrections
  • Request changes/updates
  • Ask questions about the report

Please note that the eForm is not intended for the following uses:

  • New report requests
  • Those who already have TeamDynamix ticket access (all report requests/questions should go through the existing TDx ticket)

Emburse Enterprise Accessibility eForm

The Alternate Expense Report eForm was created to be used if there is an inability to utilize Emburse Enterprise due to platform accessibility barriers. An example of this would be if a screen reader program is used to complete daily work. The SSC Travel & Expense team will follow an alternate process to create the expense report and seek approval and attestation outside of the Emburse platform. 

If accessibility is not an issue, please use the Expense Report eForm.