How can we help you?

Employment & Recruitment

Contact HR Customer Care
  • 734-615-2000 press 1, press 5
  • sharedservices@umich.edu
  • M-F, 8:00AM-5:00PM

We serve administrators, faculty, and staff by providing information relative to employment processing (postings, offers, and onboarding, etc); background checks; new employee orientation; verification of employment; reinstatement and credit for prior service.

For detailed instructions on how to process the following types of hires, click

on the appropriate links below (uniqname, password and Duo two-factor authentication may be required):

Questions? Email us or call 734-615-2000 press 1, press 5

Email us for assistance with hiring activities including: job postings, job offers, status updates, employee validation, and employment finalization.

Per University of Michigan Standard Practice Guide policies, all employees must consent to a criminal background check in order to accept employment. An electronic background check will be requested from an affiliated vendor.

Remember

For information pertaining to the the Children on Campus background checks, view the  Children on Campus webpage.

Please direct all new hires to the New Employee Orientation website for information pertaining to day of logistics, etc. To make any changes to the details surrounding the date and/or timeline of your a new hire’s orientation, email us.

Verification of employment is a process used to review and verify employment history often used by banks, mortgage lenders and government agencies. We offer verification of employment services for both present and past employees including Ann Arbor, Flint and Dearborn campuses, the health system, retirees, and temporary employees.

If you have any questions and would rather talk to one of our verification of employment experts email us or call 734-615-2000 press 1, press 4.

All verification of U-M service as credit to retire from the State of Michigan, or a state other than Michigan, are processed by U-M’s Payroll office.

U-M Service as Credit to Retire from the State of Michigan

If you used to work at the University of Michigan and now work for the state of Michigan, you can receive credit for the time you worked at U-M for your eligibility to retire from the state. However, service with the State of Michigan does not count as service to retire from U-M.

For eligibility requirements and forms, contact:

Michigan Department of Management and Budget
Office of Retirement Services
P.O. Box 30171
Lansing , MI 48909-7671

(517) 322-5103

michigan.gov/ors/

If you work for a state other than Michigan, check with your current employer to determine if they will allow you to receive credit to retire based on your time worked at the university and what information they require to confirm employment. Send the following to the University of Michigan Payroll Office:

  1. A letter requesting verification of your employment and the approximate dates when you worked for the university.
  2. The State of Michigan form to be completed. If you are applying for credit to retire from another state’s retirement system, include their form or a letter stating the information they are requesting.
  3. The Payroll Office charges $15 to research your records and provide verification of your employment. Make your $15 check payable to “The University of Michigan” and include it with your letter and form.
  4. Mail everything to:The University of Michigan
    Payroll Office
    G395 Wolverine Tower
    3003 S. State Street
    Ann Arbor, MI 48109-1279

The Payroll Office will confirm that you were employed at the University of Michigan based on any time periods when you received a paycheck from the university. Payroll will also confirm whether any deductions were taken for the retirement plan. Allow three to four weeks for processing.

How to Submit an Employment Verification Request

Active Employees

Current employees can submit an eform request in order for the SSC to complete their employment verification request. 

Please make sure you are logged-in with your University uniqname/password. 

Request a written letter

Complete the following steps to create a letter verifying your employment with the University.

  1. Complete the eform
  2. Select the template that matches the information you need. The SSC will create the letter based on your selection. 

Template 1 – employment dates & current position

Template 2 – employment dates, current position, and full-time OR part-time

Template 3 – employment dates, current position, full-time OR part-time, and salary

Template 4 – specific position & dates

Template 5 – last paycheck received

Please note, you can add an addendum to any template to include your hours and earnings information (see Earnings Addendum A, B, and C to match your needs). 

Public Service Loan Forgiveness (PSLF)

  1. Complete this eform 
  2. Upload completed page 1 of the PSLF Employment Certification Form and/or Application for Forgiveness.
  3. The Shared Services Center will complete page 2 and will distribute it directly to the Department of Education for processing. 
  4. You will receive a copy of the completed verification. 

Department of Health & Human Services (DHS)

  1. Complete this eform
  2. Upload your DHS form in order for the SSC to verify your employment per Department of Health & Human Services needs. 

Click here if you need a copy of the DHS form.

Perkins Loans

  1. Complete this eform.
  2. Upload your Perkins Loan form for employment verification purposes.

Miscellaneous

Do you have an employment verification form that needs completion and is not one of those above? If so, please fill out this eform and upload your form(s). We’ll make sure it is completed.

Former Employees & Other Organizations

The SSC is actively working to expedite the verification of employment process using eforms, but we are not quite ready yet. Please submit your verification of employment requests via U.S. Mail or fax to the address below:

U.S. Mail:

SSC Verification of Employment

3003 S. State Street

Ann Arbor, MI 48108

FAX: 734/936-9792

In efforts to keep personal data safe, we cannot accept any verification of employment requests through email.

VERBAL VERIFICATION:

734-615-2000 press 1, press 4.

Caution

We cannot process any verification of employment through email and we cannot provide information for University Relationships that are: Affiliated, Sponsored Non-Employee Taxable Services, or PeoplePay.  In addition please be aware that data prior to 2001 is limited.

Verification of employment can include a broad ranges of requests, some of which we are are not able to validate within the constraints of the university policies and systems.

Types of Employment Verifications provided

  • Home Mortgages
  • Housing/Rental Applications
  • Basic Background Employment Checks
  • Friend of the court
  • Department of Human Services
  • Treasury Department
  • Social Security Administration
  • Federal Investigations Processing Center (FIPC)
  • Public Service Loan Forgiveness Paperwork (PSLF)’
  • Verification of future employment

Types of Employment Verifications the SSC is unable to provide

  • Academic Appointments, specific information on appointments
  • UM Student Verifications
  • Creditworthiness
  • Evaluation Questions
  • Credentialing/Privileging Requests for Medical Staff
  • Visa Letters/Travel Letters
  • Verification of future employment not available in Wolverine Access
  • Continuation of employment or future earnings
  • Specific Job Descriptions or Duties

If you are requesting a Employment Verification Letter, you must complete the Verification Release Form (PDF). This form:

  • Can be used for both past and current employment
  • Can be used for earnings for specific years (1997- present only)
  • Can be used for job titles, salaries
  • Applies to full time or part time employees

Verification of Employment from Third Parties

When a third party needs to verify past or present employment, please include date of birth, social security number or partial social security number.  For non-governmental third parties, we require an “authorization to release” signature from the past or present employee.

As returning faculty or staff you may be eligible for reinstatement of your original hire, or for credit for prior years of service.

Step 1: Review the qualification guidelines you feel as though you are considered eligible

Step 2:Request for Reinstatement or Credit for Prior Years of Service form (PDF)

Step 3: Fax or mail the completed form to the appropriate HR Department (contact information listed at the bottom of the form) DO NOT EMAIL as this form contains sensitive information

Step 4: HR department will initiate communications to the employee regarding eligibility decisions

We regret to inform you that the eNotification system is no longer available. We are working hard to develop a replacement application which is expected to be in available Spring 2019.

Also, please remember that email notifications, with a direct link to the Time & Leave WorkCenter, can be sent to an employee’s supervisor or delegate approver each time an employee submits time in Wolverine Access.  Please visit the Time Approver and Delegate User Resources in MyLinc for many helpful simulations and step-by-step procedures for approving time and managing approval notifications.

If you have any questions, please contact the Time and Leave team at the Shared Services Center by calling 734-615-2000, press 2, press 2 or emailing us.