How can we help you?

Employment & Recruitment

Contact HR Customer Care
  • 734-615-2000 press 1, press 5
  • sharedservices@umich.edu
  • M-F, 8:00AM-5:00PM

We serve administrators, faculty, and staff by providing information relative to employment processing (postings, offers, onboarding, etc); background checks; new employee orientation; verification of employment; reinstatement and credit for prior service.

For detailed instructions on how to process the following types of hires, click

on the appropriate links below (uniqname, password, and Duo two-factor authentication may be required):

Questions? Email us or call 734-615-2000 press 1, press 5

Email us for assistance with hiring activities including: job postings, job offers, status updates, employee validation, and employment finalization.

All Faculty and other Academic appointments not processed through eRecruit should be submitted through the new hire paper process below. Note: Batchload processes are not impacted.

Regular Clinical Instructional, Regular Instructional, Supplemental Instructional, Primary, Emeritus/a, Academic-Administrative Ungraded House Officers, Research Fellows, Clinical Intern/Field Students
Need to complete new hire paperwork if this is a first-time appointment. If already an active employee of the University, use the Additional Appointment PAR process. Need to complete new hire paperwork if this is a first-time appointment. If already an active employee of the University, use the Additional Appointment PAR process.
Below is a list of forms to be completed in the new hire packet: Below is a list of forms to be completed in the new hire packet:

You are able to submit faculty new hire paper forms through our simple eForm here.  

Remember

Please note: Direct Deposit and tax forms should be sent to the Payroll office.
Benefit forms should be sent to the Benefits office by fax (734)763-0363 or by mail:
SSC Benefits Transactions
Wolverine Tower
3003 South State Street
Ann Arbor, MI 48109

Additionally, a Regents Communication, AAR, posting, or waiver may be required depending on the position. See SPG 201.22 for more information on hiring staff members. It is not necessary to include Regents Communication paperwork with appointment paperwork.

Per University of Michigan Standard Practice Guide policies, all employees must consent to a criminal background check in order to accept employment. An electronic background check will be requested from an affiliated vendor.

Remember

For frequently asked questions about the background check process, including reasons for possible delays, please review the Background Check Resource.

For information pertaining to the Children on Campus background checks, view the  Children on Campus webpage.

Please direct all new hires to the New Employee Orientation website for information pertaining to day of logistics, etc. To make any changes to the details surrounding the date and/or timeline of your new hire’s orientation, email us.

Former employees and company representatives can now submit requests via eForms. Click here for a list of verifications we cannot provide.

Important: The deadline for Temporary Expanded Public Service Loan Forgiveness rules (TEPSLF) is 10/31/2022. In order to facilitate compliance with the deadline, we’re asking that all employees who wish to qualify under the TEPSLF rules submit their request no later than 10/07/2022. This deadline is not for all PSLF program participants, only those who may be eligible under the temporary expanded rules.
Because of the influx of PSLF requests we’ve received as a result of this deadline, it may take us up to 7-8 business days to complete requests.

Verification of Employment (VOE) is a process used to review and verify employment history. This information is often used by banks, mortgage lenders, and government agencies. The SSC offers VOE services for past and present employees, including those from the Ann Arbor, Flint, and Dearborn campuses, the health system, retirees, and temporary employees. 

Types of Employment Verifications Provided:

  • Home mortgages
  • Housing/rental applications
  • Basic background employment checks
  • Friend of the court
  • Department of Human Services
  • Treasury Department
  • Social Security Administration
  • Federal Investigations Processing Center (FIPC)
  • Public Service Loan Forgiveness Paperwork (PSLF)

How to Submit an Employment Verification Request:

Click the link below that applies to you, the person submitting the employment verification request:

Questions?
Please call the Shared Services Center at (734) 615-2000 option 1, prompt 4 or email us if you have questions. Unfortunately, we cannot accept emailed VOE requests and all requests must be submitted using the instructions above.