All new employees (including re-hired employees) must complete an I-9 Form (PDF) to verify identity and employment eligibility.

Schedule Appointment

Student Activities Building (SAB)

515 Jefferson Street

Ann Arbor, Michigan 48109

Monday – Friday 10:00 am – 3:00 pm

Schedule Appointment

SAB Overflow Availability:
Monday, Tuesday, Thursday, Friday, 10:00 am – 3:00 pm

Schedule Appointment

Public health and safety is our utmost priority, and we are instituting the following safety precautions:

• Masks are required for entry. If an individual approaches the check-in area without a mask they will be asked to leave and return when they have appropriate PPE.
• Hand sanitizer is available for staff and visitor use.
• Disinfectant wipes are available to staff to sanitize common work surfaces and entryways.
• Each I-9 station will have its own table/top plexiglass barrier if working in an open environment.
• Large printed signs will be posted outlining the required health screening questions for each attendee to review before approaching the check-in desk.

To minimize common touchpoints and shorten the length of the appointment, we recommend the following:

• Print a copy of the I-9 Form and complete Section #1 prior to arriving at the appointment.
• Bring unexpired original supporting documentation (copies or expired documents will NOT be accepted).
• On-site printing ability will either be limited or unavailable, so please make sure to print any supporting documentation needed to complete your I-9 prior to your appointment.
• Bring your own pen for signing and, if necessary, completing a new I-9 form.

I-9 Information for Department Contacts

The information below is applicable to: Hiring Managers, Human Resources Representatives, Personnel Recipients, etc.

Checklist before employee visits an I-9 Center

To help ensure your new employee is prepared for the I-9 process, please use the checklist below before sending them to an I-9 Center. Not completing these steps may result in the inability to complete the I-9 process.

Checklist for eRecruit Hires: (Regular Staff, Faculty, Instructional, Supplemental, Primary Staff, Graduate Students, Non-Student Temporary)

• Did you  Add a Contact Note (PDF) in eRecruit with the employee’s first day of employment?

Checklist for Student Temporary Hires:

• Did the department complete the Student Temporary Employment Process?

Remote I-9 Service

If you are planning to hire a new faculty or staff member outside of driving distance from a University of Michigan campus, you can request the Remote I-9 service (eForm). We will contact you via email once we receive the request form.

Remote I-9 Process Overview (PDF)

To ensure the I-9 service is completed on time, it is recommended you request remote I-9 service two weeks prior to the employee start date.

Before submitting the remote I-9 request form:

1. Hiring Departments must submit the request on behalf of the employee.  Employees should not submit a request themselves and these cannot be processed.  
2. Federal law requires that an in-person meeting occur in order to complete an I-9.  This meeting is required for all I-9’s including those for remote employees.  The remote I-9 process does NOT remove the federal requirement of meeting in-person to complete the I-9.  
3. Due to the COVID-19 pandemic, there are potential delays in completing the remote I-9 process and locating an agent to assist in the process.
4. The Remote I-9 process is only available in situations where an employee is not near a University of Michigan campus or facility.  The employee must be working outside of driving distance from one of the University of Michigan campuses.
5. The employee’s background check (if applicable) must be complete.
6. The employee’s start date must be at least 2 weeks (but not more than a month) from the day of submitting a request.   

I-9 Special Event Service

If you are planning a special departmental orientation for new hires, and would like to include the opportunity for them to complete the I-9 process at the event, we can help! SSC staff will attend your event and complete the I-9 process on site. Request I-9 Special Event Service (eForm)

Special Event Services must include at least 15 attendees and be held during regular business hours (Monday – Friday, 8:00 a.m. – 5:00 p.m.). To help ensure all new employees are eligible to complete their I-9 forms, please refer to this readiness checklist:

• Did the employee complete and pass a background check?
• Did the employee accept a final job offer?
• Is the employee aware of required documentation to bring with them?
• Does the event date fall between the job offer acceptance date and the employee’s first day at work?